| Mon, Jun 29, 2026 | Item 2
Routine: adopt the agenda for this meeting as presented.Official wording: THAT the Agenda of the Special Council meeting of June 29, 2026 be adopted as presented. Carried | Yes inferred |
| Mon, Jun 29, 2026 | Item 5.1
Add a request for staff to investigate whether an in-trust arrangement is an option for Colwood Creek Park.Official wording: THAT the motion be amended to include the following:
THAT Staff investigate an In-Trust option for Colwood Creek Park. Carried | Absent |
| Mon, Jun 29, 2026 | Item 5.1
Send the application to remove part of Colwood Creek Park from the Agricultural Land Reserve to the provincial commission for consideration. Have staff survey the portion the City owns outright and formally dedicate it as parkland, then review and update the park management plan after the commission decides, involving the Parks and Environment Committee. Also have staff investigate an in-trust option for the park.Official wording: THAT the partial exclusion application for Colwood Creek Park from the Agricultural Land Reserve (ALR) be forwarded to the Agricultural Land Commission (ALC) for consideration;
AND THAT Council direc… Carried | Absent |
| Mon, Jun 29, 2026 | Item 6.1
Direct the City to treat its website as important public-service infrastructure. Restore a staff directory, assign a position to maintain the site, and improve access to bylaws, the organization chart, development applications, governance information, links, and search. Set up a tracker showing the status and expected reporting dates for Council decisions, report on its design and timeline within 60 days, and bring an implementation plan for the broader website improvements to the August 24, 2026 Council meeting.Official wording: THAT Council direct the Chief Administrative Officer to treat the City of Colwood Website as core governance infrastructure by:
Restore a staff directory including names, titles, direct line contacts … Carried | Yes inferred |
| Mon, Jun 29, 2026 | Item 6.1
Amend the website motion to require governance information to be kept accurate and timely, with clear accountability, and to require the website to follow accessibility standards.Official wording: THAT Council direct the Chief Administrative Officer to ensure governance information is maintained with the same standards of accuracy, timelines, and accountability expected of other critical munici… Defeated | Yes inferred |
| Mon, Jun 29, 2026 | Item 6.2
Ask staff to assess and report on ways to reduce speeding and improve pedestrian safety in the Kelly Road playground zone, including conventional traffic-calming options and newer systems such as Actibump. The report should cover costs, effectiveness, legal and operational considerations, funding, and whether the location could be a pilot project. Staff should also examine whether changes to fencing, parking, and access could make it feasible to remove the playground zone because Kelly Road is an arterial road.Official wording: WHEREAS Kelly Road contains a designated playground zone with significant pedestrian activity, including children and families accessing nearby recreational amenities; and
WHEREAS concerns have been … Carried | Yes inferred |
| Mon, Jun 29, 2026 | Item 6.3
Have staff assess whether some City-maintained traffic circles and cul-de-sac islands could be converted to hardscaping or other lower-maintenance designs. Report back with an inventory, current maintenance costs and problems, locations with poor landscaping, lifecycle cost comparisons, possible pilot sites, and design, drainage, and safety considerations.Official wording: WHEREAS the City of Colwood maintains a number of traffic circles and cul-de-sac central islands that form part of the municipal road network and neighbourhood streetscape;
AND WHEREAS many of these … Carried | Yes inferred |
| Mon, Jun 29, 2026 | Item 6.4
Adopt the two records management policies as presented.Official wording: THAT Council adopt the Records Management Policy and Records Management Scanning Policy, as presented. Carried | Yes inferred |
| Mon, Jun 29, 2026 | Item 6.5
Routine: receive the report on starting the Herm Williams Park management plan project for information.Official wording: THAT Council receive this report on the Herm Williams Park Management Plan project initiation, for information. Carried | Yes inferred |
| Mon, Jun 29, 2026 | Item 6.6
Routine: receive the report on starting the Outlook Park management plan project for information.Official wording: THAT Council receive the report on the Outlook Park Management Plan project initiation, for information. Carried | Yes inferred |
| Mon, Jun 29, 2026 | Item 6.7
Approve the City's 2025 financial information statement and authorize the Mayor and two finance officials to sign its approval.Official wording: THAT the 2025 Statement of Financial Information be approved;
AND THAT the Mayor, the Director of Finance and the Manager of Finance be authorized to sign the approval of the 2025 Statement of Financ… Carried | Yes inferred |
| Mon, Jun 29, 2026 | Item 6.8
Routine: receive the 2025 development cost charges report for information.Official wording: THAT the 2025 Annual Development Cost Charges Report be received for information purposes. Carried | Yes inferred |
| Mon, Jun 29, 2026 | Item 7.1
Give the first three readings to the sewer service changes needed to include 3391 Fulton Road in the applicable local sewer service areas.Official wording: THAT the following sewer local area service enlargement amendment bylaws be given first, second and third reading:
"Colwood Main Sewer Local Area Service Establishment and Loan Authorization Bylaw N… Carried | Yes inferred |
| Mon, Jun 29, 2026 | Item 7.3
Adopt the land-use bylaw amendment for 3415 Fulton Road.Official wording: THAT "Colwood Land Use Bylaw No. 151, 1989, Amendment No. 231 (HAH1-3415 Fulton Road), Bylaw No. 2105, 2026" be adopted. Carried | Yes inferred |
| Mon, Jun 29, 2026 | Item 7.4
Adopt the off-street parking regulations for small-scale, multi-unit housing.Official wording: THAT "Off-Street Parking Regulations Bylaw No 1909-3 (SSMUH)" be adopted. Carried | Yes inferred |
| Mon, Jun 29, 2026 | Item 7.5
Adopt the City's public notice bylaw.Official wording: THAT the "Public Notice Bylaw No. 2117, 2026" be adopted. Carried | Yes inferred |
| Mon, Jun 29, 2026 | Item 7.6
Ask staff to bring a proposed framework for the 2027 service review and budget process to the August 24, 2026 Council meeting.Official wording: THAT Council direct staff to return to the August 24, 2026 Regular Council meeting with a proposal for the 2027 service review and budget development framework process. Carried | Yes inferred |
| Mon, Jun 22, 2026 | Item 2
Routine: adopt the agenda for the June 22 Council meeting and Public Hearing as presented.Official wording: THAT the Agenda of the Regular Council meeting and Public Hearing of June 22, 2026 be adopted as presented. Carried | Yes inferred |
| Mon, Jun 22, 2026 | Item 5
Routine: approve the June 8 Council minutes and receive the April 20 Transportation and Infrastructure Committee minutes for information.Official wording: THAT the minutes of the Regular Council meeting held June 8, 2026 be adopted as presented,
AND THAT the minutes of the Transportation and Infrastructure Committee meeting held April 20, 2026 be recei… Carried | Yes inferred |
| Mon, Jun 22, 2026 | Item 8.1
Ask staff to review and propose updates to the rules for Council and committee meetings, aiming to make them clearer, more accessible, and up to date. Staff must give Council a version showing the proposed changes at least two weeks before Council considers the bylaw.Official wording: THAT Council direct staff to review the City’s Procedure Bylaw and bring forward proposed amendments to simplify and modernize its framework, with the goal of improving clarity, accessibility, and ali… Carried | Yes inferred |
| Mon, Jun 22, 2026 | Item 8.1
Set a deadline for distributing complete Council, Committee of the Whole, and Select or Standing Committee agenda packages: by the end of the Wednesday before each meeting.Official wording: THAT Complete Council and Committee of the Whole agenda packages be distributed by end of day Wednesday prior to the meeting date;
AND THAT Complete Select/Standing Committee agenda packages be distr… Carried | Yes inferred |
| Mon, Jun 22, 2026 | Item 8.1
Put recommendations that committees approve unanimously on Council’s consent agenda, where they can be handled together.Official wording: THAT recommendations passed unanimously from Committee of the Whole, Standing or Select committees be scheduled under the consent agenda for Council. Carried | Yes inferred |
| Mon, Jun 22, 2026 | Item 8.1
Set speaking rules for Council motions: members may speak twice for up to five minutes each, and may also ask questions or comment for up to five minutes before a motion. The member who first brought forward a substantive motion may have a final chance to respond to objections before the vote, even if they have used their speaking time.Official wording: THAT each member may speak twice for a maximum of five (5) minutes to a motion;
AND THAT questions or comments are allowed prior to a motion to a maximum five (5) minutes per member;
AND FURTHER THA… Carried | Yes inferred |
| Mon, Jun 22, 2026 | Item 8.1
Provide 30 minutes for public participation at the start of a meeting, with the option to extend it. Give each speaker three minutes, with up to two extra minutes if the Chair agrees, and offer public participation at the start of each agenda item.Official wording: THAT thirty (30) minutes be allotted for Public Participation at the beginning of the meeting, which may be extended by the Chair or by majority vote of members present;
AND THAT each participant be … Carried | Yes inferred |
| Mon, Jun 22, 2026 | Item 8.1
Accept public submissions in writing, send them to Council when received, and publish them in a searchable format with the relevant meeting materials. Personal information would be removed before publication.Official wording: THAT written submissions from the public be accepted, circulated when received to Council and be published under public input in a searchable format on the website and linked to the Council or Committ… Carried | Yes inferred |
| Mon, Jun 22, 2026 | Item 8.1
Limit each person to one written submission per meeting.Official wording: THAT written submissions be limited to one per person per meeting. Carried | Yes inferred |
| Mon, Jun 22, 2026 | Item 8.1
Add a period at the end of regular Council meetings for members to give notice of motions they want considered at the next meeting, with an option for emergency motions. Also bring back a long-term agenda, or a similar tool, to show upcoming Council business, and clarify that giving notice does not prevent a member from making a motion on an item already on the agenda.Official wording: THAT a notice of motion period be scheduled at the end of the Regular Council meetings for motions to be heard at the next Regular Council meeting incorporating an emergency motion option;
AND THAT a… Carried | Yes inferred |
| Mon, Jun 22, 2026 | Item 8.1
Include workshop rules in the Procedure Bylaw: workshops would not make decisions or require a quorum, and there would be no direction about including or excluding notes, tables, or input. The place, time, and topic should be posted; if a workshop is closed to the public, its date, time, and general topic should still be posted.Official wording: THAT workshops be included in the Procedure Bylaw including these guidelines:
No decision
No quorum
No direction to include or exclude notes, tables or input:
Yes, schedule of place, time, top… Carried | Yes inferred |
| Mon, Jun 22, 2026 | Item 8.2
Routine: receive the draft annual report for the year ending December 31, 2025.Official wording: THAT Council receive the Draft Annual Report for Fiscal Year ending December 31, 2025. Carried | Yes inferred |
| Mon, Jun 22, 2026 | Item 8.3
Authorize the Mayor to write a letter supporting Relmagine West Shore’s application for a 2027 Community Gaming Grant.Official wording: THAT the Mayor be authorized to provide a letter of support to Relmagine West Shore for their 2027 Gaming Grant Application. Carried | Yes inferred |
| Mon, Jun 22, 2026 | Item 10
Routine: adjourn the meeting at 8:27 pm.Official wording: THAT the meeting adjourn at 8:27 pm. Carried | Yes inferred |
| Mon, Jun 8, 2026 | Item 2.1
Routine: approve the meeting agenda, removing the in-camera item and adding Notice of Motion as Item 9.Official wording: THAT the Agenda of the Regular Council meeting of June 8, 2026 be adopted as presented with the following amendments:
Remove Item 9 In-Camera
Add Notice of Motion as Item 9 Carried | Yes inferred |
| Mon, Jun 8, 2026 | Item 4
Routine: adopt the May 25 Council minutes and receive the February 25 accessibility advisory committee minutes for information.Official wording: THAT the minutes of the Regular Council meeting held May 25, 2026 be adopted as presented;
AND THAT the committee meeting minutes be received for information:
Capital West Accessibility Advisory Co… Carried | Yes inferred |
| Mon, Jun 8, 2026 | Item 5
Give the public six additional minutes to speak, extending the public participation period to 34 minutes.Official wording: THAT public participation be extended to thirty-four minutes. Carried | Yes inferred |
| Mon, Jun 8, 2026 | Item 6.1
Support the Colwood Medical Clinic’s application to be considered for a UBCM award recognizing service delivery.Official wording: THAT Council supports the submission of the Colwood Medical Clinic for consideration for the UBCM Excellence Award in Service Delivery. Carried | Yes inferred |
| Mon, Jun 8, 2026 | Item 7.1
Allow staff to hire Landscape Structures Inc. to build the South Colwood Dog Park for $344,766 through the Canoe Procurement Group of Canada.Official wording: THAT Council authorize staff to award the contract for the construction of the South Colwood Dog Park to Landscape Structures Inc, through the Canoe Procurement Group of Canada, in the amount of $344,… Carried | Yes inferred |
| Mon, Jun 8, 2026 | Item 7.2
Replace the Age Friendly Strategy in the proposed work plan with an Official Community Plan amendment to remove the Tamarack/Gamble neighbourhood from the Triangle Lands designation, and add the Gentle Infill Strategy.Official wording: THAT the age friendly strategy be removed and, in its place, the OCP amendment to remove the Tamarack / Gamble neighbourhood from the Triangle Lands designation and the Gentle Infill Strategy be added… Defeated | Yes inferred |
| Mon, Jun 8, 2026 | Item 7.2
Add a direction for staff to bring forward a pause on further development in the Tamarack/Gamble area, lasting until the next Council term or until Council makes an Official Community Plan decision for the area.Official wording: THAT the following be added to the main motion:
AND FURTHER THAT Council direct staff to bring forward a moratorium on further development in the subject area Tamarack/Gamble area until the next term … Carried | Yes inferred |
| Mon, Jun 8, 2026 | Item 7.2
Set the remaining 2026 policy priorities as the intensive residential development permit OCP amendment, Outlook Park Management Plan and Age Friendly Plan Review, while recognizing that work to scope a comprehensive OCP update will follow the 2026 election. Staff are to provide a project scope, engagement plan and milestones at the start of each project, report twice yearly on policy work and planning capacity, bring the 420 Tamarack rezoning application forward under the current OCP designation, and bring forward a moratorium on further development in the Tamarack/Gamble area until the next Council term or an OCP decision for the area.Official wording: THAT Council endorse the Planning Department's proposed sequencing of policy work, recognizing that the City's next major policy priority will be preparation for a comprehensive Official Community Pla… Carried | Yes inferred |
| Mon, Jun 8, 2026 | Item 8.1
Drop the earlier proposed rezoning for 221 Goldfinch Road and give three readings to the replacement rezoning. Before it can be adopted, the owner must dedicate two metres of frontage to widen the road right-of-way to 18 metres. Staff must also notify the public and bring back a variance application for Council to consider alongside adoption.Official wording: THAT Colwood Land Use Bylaw No. 151, 1989, Amendment No. 224 (221 Goldfinch Road), Bylaw No. 2073, 2025, be abandoned;
AND THAT Colwood Land Use Bylaw No. 151, 1989, Amendment No. 233 (CD45 – 221 Gol… Carried | Yes inferred |
| Mon, Jun 8, 2026 | Item 8.3
Give three readings to the proposed off-street parking rules for small-scale multi-unit housing.Official wording: THAT " Off-Street Parking Regulations Bylaw No 1909-3(SSMUH)" be given first, second and third reading. Carried | Yes inferred |
| Mon, Jun 8, 2026 | Item 8.4
Give three readings to the proposed bylaw setting the City’s public-notice requirements.Official wording: THAT "Public Notice Bylaw No. 2117, 2026" be given first, second and third reading. Carried | Yes inferred |
| Mon, May 25, 2026 | Item 2
Routine: approve the meeting agenda, removing the Tamarack Road bylaw item and adding a stated reason for closing part of the meeting to the public.Official wording: THAT the Agenda of the Regular Council meeting of May 25, 2026 be adopted as presented with the following amendments:
Strike Item 9.1 Colwood Land Use Bylaw No. 151, 1989, Amendment No. 232 (CD 44 -… Carried | Yes inferred |
| Mon, May 25, 2026 | Item 4
Routine: approve the minutes of the May 11 Council meeting and receive the March 17 Emergency Planning Committee minutes for information.Official wording: THAT the minutes of the Regular Council meeting held May 11, 2026 be adopted as presented;
AND THAT the minutes of the Emergency Planning Committee meeting held March 17, 2026 be received for informa… Carried | Yes inferred |
| Mon, May 25, 2026 | Item 5
Council will send the regional district a letter supporting a requirement for no-smoking signs at every bus stop in the region.Official wording: THAT Council endorse sending a letter of support to the Capital Regional District (CRD) for the inclusion of a requirement for "No Smoking" signage at all bus stops within the region. Carried | Yes inferred |
| Mon, May 25, 2026 | Item 7.1
Staff can hire Landscape Structures Inc. to supply and install playground equipment at Herm Williams Park, Meadows Park South, and Meadows Park Green for $477,204.Official wording: THAT Council authorize staff to award the contract for the procurement and installation of playground equipment for Herm Williams Park, Meadows Park South, and Meadows Park Green to Landscape Structur… Carried | Yes inferred |
| Mon, May 25, 2026 | Item 7.2
Approve the requested development variance for 392 Royal Bay Drive, with the applicant required to show grass-crete pavers or a similar surface treatment for the visitor parking stall on the updated plan.Official wording: THAT Development Variance Permit No. DVP00016 for 392 Royal Bay Drive be approved;
AND THAT the applicant add to their updated plan "grass crete pavers" or similar treatment to the visitor stall, to b… Carried | Yes inferred |
| Mon, May 25, 2026 | Item 8.1
Council will receive the survey results and keep the current approach to sewer expansion, without further work on a sewer-conversion program or targeted public engagement for now. Staff will add a clear website explanation of why the current approach remains in place and how residents can apply for sewer service.Official wording: THAT Council receive the results of the Sewer Expansion Community Survey;
AND THAT Council direct staff not to proceed with further work on a sewer conversion program or targeted engagement at this t… Carried | Yes inferred |
| Mon, May 25, 2026 | Item 8.2
Routine: receive the staff update on policy projects for information.Official wording: THAT Council receive the staff memo titled "Policy Project Update" for information. Carried | Yes inferred |
| Mon, May 25, 2026 | Item 8.3
Staff are to prepare changes that would have Council decide on form-and-character permits for developments of more than four units in specified permit areas, while staff would continue deciding other permits. In master-planned communities, staff would keep authority in areas covered by Council-approved design guidelines, while Council would decide permits outside those areas and certain materially different proposals after ownership changes. The changes would set objective definitions and procedures, keep substantially complete applications under the existing rules, and provide no special protection for applications submitted but not issued before the changes take effect. Staff would retain authority over permit security, extensions, and minor amendments; Council would decide major changes to permits it approved and most variances. Staff are also to bring back procedural recommendations, including application and reconsideration rules, and return with an amending bylaw for readings.Official wording: THAT Council direct staff to amend Development Permit Delegation Bylaw No. 1742, 2018, as follows:
1. Form and Character Development Permits - General Approach
THAT Council approve a hybrid approach,… Carried | Yes inferred |
| Mon, May 25, 2026 | Item 8.4
Routine: receive the committee’s 2025 annual report for information.Official wording: THAT the Victoria Family Court & Youth Justice Committee - Annual Report 2025 be received for information. Carried | Yes inferred |
| Mon, May 25, 2026 | Item 9
Routine: close the meeting to the public to discuss employee relations and confidential negotiation information, and determine which municipal staff may attend.Official wording: THAT the meeting be closed to the public at 9:11 pm accordance with the following sections of the Community Charter
90 (1)A part of a council meeting may be closed to the public if the subject matter … Carried | Yes inferred |
| Mon, May 25, 2026 | Item 10
Routine: end the closed session and return from the in-camera meeting.Official wording: THAT the meeting move out on in-camera at 9:28 pm. Carried | Yes inferred |
| Mon, May 25, 2026 | Item 10
Routine: adjourn the meeting at 9:28 p.m.Official wording: THAT the meeting adjourn at 9:28 pm. Carried | Yes inferred |