2 APPROVAL OF AGENDA
governance
The agenda was amended to add correspondence and a public comment item, move the West Shore Parks and Recreation Society minutes to consideration outside the consent agenda, and defer the Admirals Road transit motion to June 16. The amended agenda was approved.
Carried 6 to 0Item 2
Routine: amend the agenda by adding the listed items, moving one item to a later section, and postponing another to the June 16 meeting, then approve the agenda as changed.
Official wording: THAT the agenda be amended to include items 7. a) 4. b) and 10. h) to j), move item 10. b) to 11. a), and table item 14. a) 3. to the June 16, 2026 Council meeting;
AND THAT the agenda be approved as amended.
4.a.1–2 Density Bonus Zoning Bylaw Amendments
zoning development
Council received a report on zoning changes and gave first, second and third reading to Bylaw No. 1172. The amendments repeal the green-roof density bonus, remove the underground density bonus in the RM-1 zone and rename the lot-density provisions. Adoption is not recorded in the supplied motion list.
Carried 6 to 0Item 4.a.1
Routine: receive the staff report about the proposed density bonus zoning changes for information.
Official wording: THAT the report dated May 25, 2026 from the Director of Development Services titled “Density Bonus Zoning Bylaw Amendments” be received for information.
Carried 6 to 0Item 4.a.2
Give the proposed zoning changes three readings. They would remove the green-roof density bonus and the underground density bonus in the RM-1 zone, and rename the lot-density provisions.
Official wording: THAT Zoning Bylaw No. 900, 2014, Amendment Bylaw No. 1172, 2026 be given first, second, and third reading.
4.b Automated Vote Counting System Authorization and Procedure Bylaw No. 480, 2002, Amendment Bylaw No. 1171, 2026
governance
Council adopted an amendment to the automated vote-counting bylaw concerning the definition of an acceptable mark on a ballot.
Carried 6 to 0Item 4.b
Adopt the change clarifying what counts as an acceptable mark on a ballot when the automated vote-counting system is used.
Official wording: THAT Automated Vote Counting System Authorization and Procedure Bylaw No. 480, 2002, Amendment Bylaw No. 1171, 2026 be adopted.
5.a.1 View Royal Community Primary Care Attachment Clinic
community services1 public speaker
Council directed staff to work with Aroga Lifestyle Medicine and other partners on a detailed feasibility assessment for a local primary care attachment clinic. The work is to examine costs for a grant application, governance, partnerships and funding, with findings and recommendations to return to Council.
Carried 6 to 0C-125-26Item 5.a.1
Have staff work with Aroga Lifestyle Medicine and other potential partners to assess whether a community primary care clinic in View Royal is feasible. The work includes estimating costs for a grant application, examining governance and partnerships, developing a funding strategy, and bringing recommendations back to Council.
Official wording: THAT staff work with representatives from Aroga Lifestyle Medicine and other relevant partners to undertake a detailed feasibility assessment for a View Royal Community Primary Care Attachment Clinic, including preparation of a Class C cost estimate for the purpose of a grant application, governance review, partnership analysis, funding strategy, and report back to Council with findings and recommendations.
7.a Development Variance Permit 2026-01 - 254 Island Highway
zoning development
Council approved a development variance permit for 254 Island Highway. It reduces the required parking from 15 spaces to four and removes the requirement for one accessible parking space, subject to the other applicable zoning requirements. The agenda also listed applicant comments, public comments and two pieces of correspondence; the supplied material does not record what was said.
Carried 6 to 0Item 7.a.4.a
Routine: receive the email from Heather West and Delmer Lang about the development variance permit application.
Official wording: THAT the email dated May 23, 2026 from Heather West and Delmer Lang, Re: Application #DVP2026-01 be received.
Carried 6 to 0Item 7.a.4.b
Routine: receive James Pickford’s email about 254 Island Highway and the zoning bylaw.
Official wording: THAT the email dated May 29, 2026 from James Pickford, Re: 254 Island Highway/Zoning Bylaw No. 900, 2014 be received.
Carried 6 to 0C-126-26Item 7.a
Issue the permit for 254 Island Highway, allowing the property to have 4 parking spaces instead of the required 15, and no accessible parking spaces instead of the required one. The development must still meet the Town’s other zoning requirements and follow the submitted plans.
Official wording: THAT the Development Variance Permit 2026-01 for 254 Island Highway be issued in accordance with plans submitted to the Development Services Department on May 21, 2026, subject to the development meeting all of the Town’s Zoning Bylaw requirements, except for the following variances:
1. reduce the required number of parking spaces from 15 to 4; and
2. reduce the required number of accessible parking spaces from 1 to nil.
7.b Request for Approval - Sewer Pumpstation Contracted Services
utilities infrastructure
Council approved a contract with Caird Mechanical Contractors Ltd. for routine mechanical maintenance of the Town’s sanitary sewer pump stations through the end of 2026. The contract value is $132,470, net of GST.
Carried 6 to 0C-127-26Item 7.b
Hire Caird Mechanical Contractors to maintain the mechanical equipment at the Town’s sanitary sewer pump stations through the end of 2026, for $132,470 plus GST.
Official wording: THAT the Town enter into a contract with Caird Mechanical Contractors Ltd. for the routine maintenance of the Town’s sanitary sewer pump stations (mechanical assets), until the end of the year (2026), for a total value of $132,470 net of GST.
7.c Draft Annual Report for Year Ended December 31, 2025
governance
Council received the draft annual report for the year ended December 31, 2025.
Carried 6 to 0C-128-26Item 7.c
Routine: receive the draft annual report for 2025.
Official wording: THAT the draft Annual Report for year ended December 31, 2025 be received.
10.a Minutes of the Council meeting held May 19, 2026
governance
Council received the minutes of its May 19 meeting.
Carried 6 to 0Item 10.a
Routine: receive the minutes of the May 19 Council meeting.
Official wording: THAT the minutes of the Council meeting held May 19, 2026 be received.
10.c Email dated May 19, 2026 from Diane Fownes, Re: Short Term Rental - Amnesty Period
housing
Council received correspondence about an amnesty period for short-term rentals. The letter writer is not named here, in keeping with the privacy rule.
Carried 6 to 0Item 10.c
Routine: receive Diane Fownes’s email about an amnesty period for short-term rentals.
Official wording: THAT the email dated May 19, 2026 from Diane Fownes, Re: Short Term Rental - Amnesty Period be received.
10.d Email dated May 20, 2026 from Diane Fownes, Re: Short Term Rental Decision
housing
Council received correspondence about the Town’s short-term rental decision. The letter writer is not named here, in keeping with the privacy rule.
Carried 6 to 0Item 10.d
Routine: receive Diane Fownes’s email about a short-term rental decision.
Official wording: THAT the email dated May 20, 2026 from Diane Fownes, Re: Short Term Rental Decision be received.
10.e Email dated May 21, 2026 from Diane Fownes, Re: Short Term Rental Concerns from the May 19, 2026 Meeting
housing
Council received correspondence raising concerns about the short-term rental discussion at the May 19 meeting. The letter writer is not named here, in keeping with the privacy rule.
Carried 6 to 0Item 10.e
Routine: receive Diane Fownes’s email about short-term rental concerns raised at the May 19 meeting.
Official wording: THAT the email dated May 21, 2026 from Diane Fownes, Re: Short Term Rental Concerns from the May 19, 2026 meeting be received.
10.f Email dated May 21, 2026 from Rachel McClellan, Re: Requesting Further Discussion on Short Term Rentals
housing
Council received a request for further discussion of short-term rentals. The writer is not named here, in keeping with the privacy rule.
Carried 6 to 0Item 10.f
Routine: receive Rachel McClellan’s email requesting further discussion of short-term rentals.
Official wording: THAT the email dated May 21, 2026 from Rachel McClellan, Re: Requesting Further Discussion on Short Term Rentals be received.
10.g Email dated May 22, 2026 from Rob Black, Re: Short Term Rentals - No Thanks
housing
Council received correspondence opposing short-term rentals. The writer is not named here, in keeping with the privacy rule.
Carried 6 to 0Item 10.g
Routine: receive Rob Black’s email opposing short-term rentals.
Official wording: THAT the email dated May 22, 2026 from Rob Black, Re: Short Term Rentals - No Thanks be received.
10.h Email dated May 28, 2026 from Mary (surname not provided), Re: Short Term Rentals
housing
Council received correspondence about short-term rentals. The writer is not named here, in keeping with the privacy rule.
Carried 6 to 0Item 10.h
Routine: receive Mary’s email about short-term rentals.
Official wording: THAT the email dated May 28, 2026 from Mary (surname not provided), Re: Short Term Rentals be received.
10.i Letter dated June 1, 2026 from Jennifer Roach, Re: Short Term Rentals
housing
Council received a letter about short-term rentals. The writer is not named here, in keeping with the privacy rule.
Carried 6 to 0Item 10.i
Routine: receive Jennifer Roach’s letter about short-term rentals.
Official wording: THAT the letter dated June 1, 2026 from Jennifer Roach, Re: Short Term Rentals be received.
10.j Letter received June 1, 2026 from Scott Rutherford, Re: Short Term Rental Support Letter
housing
Council received a letter supporting short-term rentals. The writer is not named here, in keeping with the privacy rule.
Carried 6 to 0Item 10.j
Routine: receive Scott Rutherford’s letter supporting short-term rentals.
Official wording: THAT the letter received June 1, 2026 from Scott Rutherford, Re: Short Term Rental Support Letter be received.
11.a Minutes of the West Shore Parks and Recreation Society Board of Directors meeting held April 16, 2026
parks environment
Moved from the consent agenda, the board meeting minutes were received by Council.
Carried 6 to 0Item 11.a
Routine: receive the minutes of the West Shore Parks and Recreation Society board meeting held April 16.
Official wording: THAT the minutes of the West Shore Parks and Recreation Society Board of Directors meeting held April 16, 2026 be received.
14.a.1 Construction Related Lane Closures - Councillor Mattson
transportation
Council asked staff to prepare options to reduce disruption from construction-related road closures. The requested options include restricting closure hours, requiring applicants to pay for traffic-control people to redirect shortcut traffic out of residential streets, and increasing closure fees to encourage shorter closures.
Carried 6 to 0C-129-26Item 14.a.1
Ask staff to develop ways to lessen the disruption caused by construction road closures. Options could include restricting closures during rush hour, making the people requesting a closure pay for traffic controllers to keep commuters on designated roads, and increasing closure fees to encourage shorter closures.
Official wording: THAT staff prepare options to reduce the negative impact of construction related road closures, including but not limited to:
• limiting the hours closures are permitted (ie. not during rush hours);
• requiring those requesting road closures to pay for Traffic Control Persons to redirect commuters out of residential areas and back on to designated roads; and
• increase fees charged to close roads to incent shorter closures.
14.a.2 Expand Helmcken Park and Ride - Councillor Rogers
transportation
Council directed the Mayor to write to BC Transit, the Victoria Regional Transit Commission and the Ministry of Transportation and Infrastructure, urging them to work together on more parking at Helmcken Park and Ride after the bus-on-shoulder project and removal of ministry staging equipment and buildings.
Carried 6 to 0C-130-26Item 14.a.2
Have the Mayor ask BC Transit, the regional transit commission, and the provincial transportation ministry to work together on adding parking at the Helmcken Park and Ride after the bus-on-shoulder project is finished and the ministry’s temporary buildings and equipment are removed.
Official wording: THAT the Mayor write to BC Transit, the Victoria Regional Transit Commission, and the Ministry of Transportation and Infrastructure (MOTI), urging the parties to collaborate on expanding parking capacity at the Helmcken Park and Ride following completion of MOTI’s “Bus on Shoulder Project” and the removal of MOTI staging buildings and equipment from the site.
14.a.3 Add Transit Infrastructure to the Active Transportation improvements on Admirals Road - Councillor Rogers
transportation
The motion to include bus pull-out bays, bus pads and transit shelters in planned Active Transportation improvements on Admirals Road was tabled to the June 16, 2026 Council meeting.
14.a.4 De-gazette Portion of Little Road to Add as Parkland - Councillor Rogers
parks environment
Council directed staff to investigate and report back on the process to remove all or part of Little Road from its road designation and rezone the land as parkland for addition to Eagle Creek Park. The direction covers land to Watkiss Way.
Carried 6 to 0Item 14.a.4
Ask staff to look into the steps needed to remove all or part of Little Road through to Watkiss Way from its road designation, rezone the land as parkland, and add it to Eagle Creek Park, then report back to Council.
Official wording: THAT staff investigate and report back on the process to degazette all or a portion of Little Road to Watkiss Way and rezone the land as parkland for incorporation into Eagle Creek Park.
17 ADJOURNMENT
governance
Council adjourned the meeting.
Carried 6 to 0Item 16
Routine: end the meeting.
Official wording: THAT this meeting now adjourn.